How to Plan a Baby Shower: Complete Checklist & Ideas

ByChristy

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Learning how to plan a baby shower doesn’t have to be stressful. This simple guide walks you through the process step by step — from invitations and themes to food, games, and gifts — so you can plan a beautiful celebration without feeling overwhelmed.

Think of this as your calm, practical starting point — with ideas you can actually use.

Step 1: Decide the Basics

Before you buy a single decoration, get the foundation set.

You’ll want to decide:

  • When the shower will be held (most are 6–8 weeks before the due date)

  • Who the shower is for (mom-only, co-ed, small gathering, larger party)

  • Your general budget (this helps guide every decision after)

Once these are set, the rest falls into place much more easily.

Step 2: Choose a Theme (This Makes Everything Easier)

A theme doesn’t have to be elaborate — it just gives your shower a cohesive look.

Popular, easy-to-style themes include:

  • Neutral or gender-neutral baby showers

  • Boho baby showers

  • Baby animal or woodland themes

  • Soft pastels or classic colors

A theme helps guide:

  • Your invitation design

  • Decorations

  • Cake and table styling

  • Games and favors

✨ Tip: If you love a calm, modern look, boho baby animal themes work beautifully and are easy to match across décor and gifts.

Step 3: Send Invitations Early

Invitations set the tone for the entire shower — and they help guests plan ahead.

When to send them:
About 4–6 weeks before the event.

What to include:

  • Date and time

  • Location (or virtual details)

  • RSVP instructions

  • Registry information (if applicable)

Where invitations come in

This is where choosing a professionally designed invitation really helps everything feel pulled together.

See the Boho & Neutral Animal Baby Shower Collection here >>

Step 4: Plan the Food & Drinks

Food doesn’t have to be fancy — it just needs to be thoughtful.

Depending on the time of day, consider:

  • Brunch foods (pastries, fruit, casseroles)

  • Light snacks and finger foods

  • Simple desserts or cupcakes

  • Non-alcoholic drinks, punch, or mocktails

Keep it easy to serve and easy to enjoy.

Shopping list: Helpful things to get that can be used beyond the baby shower

Step 5: Decorations That Don’t Overdo It

You don’t need to decorate every corner. A few intentional pieces go a long way.

Focus on:

  • A welcome area or entry table

  • A food or dessert table

  • A small photo spot or backdrop

Simple decorations that make an impact:

  • Balloons or garlands

  • Table runners or centerpieces

  • Signage or themed accents

Shopping list: Helpful things to get that can be used beyond the baby shower

Step 6: Baby Shower Games & Activities

Games are optional — but they’re a great way to break the ice and get guests involved.

Easy, crowd-pleasing ideas:

  • Guess-the-baby prompts

  • Bingo-style games

  • Advice cards for parents-to-be

  • Baby prediction sheets

You can do just one or two — no need to pack the schedule.

Browse the huge selection of baby shower games >>

Step 7: Gifts & the Registry

A registry helps guests know what’s actually helpful for the parents-to-be.

Common registry items include:

  • Baby essentials (diapers, wipes, clothing)

  • Nursery items

  • Feeding and bath supplies

  • Keepsakes or memory items

Including registry details on the invitation or shower info makes gifting easier for everyone.

Create a Baby Registry on Amazon >> 

Step 8: Favors (Optional, But Thoughtful)

Favors are a nice touch, but not required. If you choose to include them, keep them simple.

Ideas guests love:

  • Small treats

  • Candles or soaps

  • Thank-you tags or keepsakes

Browse Baby shower favors here >>

Step 9: The Day-Of Checklist

Before the shower starts, double-check:

  • Invitations were sent and RSVPs tracked

  • Food and drinks are ready

  • Games and supplies are printed or set out

  • A gift area is prepared

  • Someone is designated to take photos

After the Shower

Once the celebration wraps up:

  • Keep track of gifts for thank-you notes

  • Save photos and keepsakes

  • Enjoy the moment — you pulled it off 💛

Ready to Start Planning?

Now that you know how to plan a baby shower step by step, you can confidently start with an invitation, build your theme, and enjoy the celebration as it comes together.  Start with an invitation you love, build from there, and keep it simple.

✨Need a visual reminder? Download a printable check list here >>

 

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